How To Maintain Chart Of Accounts

How to maintain chart of accounts: 

After creating a new company, now it’s the time of preparing chart of accounts.

Open software of Peachtree and click the option of existing company. When we open our existing company then a menu bar will be shown in front of us.

 We will click on maintain menu button and following window will appear.

After that we will click on the chart of accounts button and following window will open in front of us.

In accounts ID bar that I have given the option A, we will write down the ID of account which we want to save in the software.

In description bar that is pointed as B, we will write down the description of our chart of account.

In Account type bar that is option C, we will write down the type of account that we want to save on Peachtree.

After filling all the three informations mentioned above, the winow will appear as:

After saving that we will save it by pressing Alt and s button.

How to entre beginning balances:

After maintaining chart of accounts, we will click the button of beginning balances as shown in window:

Note:

Before clicking the button, we must assure that we have maintained the retained earning account. We can maintain retained earning account at the time of entering beginning balances but the software will reject to save it and we have to go back to the previous window to form the retained earning account.

When we will click on the button of beginning balances button then following window will appear…

We must select the date according to data given. If it is 1^st of January balances in the question then we will select the date of 31^st December because it is the ending balance of December. If data is of 31 December then we will select the same date.

After selecting the date, following window will appear:

We will enter all the debit and credit balances in this window. The debit and credit balances must be equal.

If there is any discrepancy then we must check all the amounts again.

Expenses will automatically deduct from revenues and net income will be shown at the last.

Net income will be shown at the last.

We can see all the chart of accounts to see whether we maintained retained earning account or all the required accounts by clicking on the search button.

Or we can see these chart of accounts by clicking on reports menu button and click on general ledger.

Then following window will appear:

Then we can see our chart of accounts by clicking on chart of accounts button.

Setup of a new company on Peachtree

We will open Peach tree software and following window will appear:

We will click on the button of “set up a new company ” and following window will  appear:

This is the introductory window which guide us through the new company setup phase.

 Now by clicking next we have the following window:

In this window we are required to give information about the company. Company name is the most important thing that must be written. Be careful that the company name must not be the name of existing company. After giving information and by clicking next button this window will appear:

In the first option we can set up a new company by using simplified chart of accounts.

In the 2^nd option, we may choose the chart of accounts from one of the sample company’s sample given.

In 3^rd option, we can copy the chart of accounts from an existing peachtree Accounting company.

In 4^th option, we may convert the chart of accounts from another accounting program.

In the last option, we may build our own company.

We will select the last option in this window and will click next. The next window will be:

In this “Accounting method” window we will be asked for selecting the accounting method that is accrual or cash. We will prefer the accrual and click next button.

Posting method is the next window that will be appear and there are two options “Real time” and “Batch”. The preferable is “Real time”

After clicking the next button following window will be shown:

Accounting period is the next window. We will select the “12 monthly accounting period” and click the next button.

Wer will define the month  and year of starting and ending. By clicking next we will have:

This is the last step to complete the “New Company Setup” and we will click the finish button. We will have our account like:

  

How to Open a Document in Word 2010

How to Open a Document in Word 2010

By Dan Gookin from Word 2010 For Dummies

You have several ways to open a Word 2010 document that was previously saved as a file on disk. Open is the standard computer command used to fetch a document that already exists on the PC’s storage system. You use Open to hunt down documents that were previously saved and open them like you’re unwrapping a present. The document is then displayed in Word's window as though it has always been there:

 Enlarge

1

Choose the Open command from the File tab menu.

Alternatively, you can use the keyboard shortcut Ctrl+O. Either way, the Open dialog box materializes.

2

Locate the document you want to open.

The Open dialog box — vast and wild as it is — contains a list of documents previously saved to disk. Your job is to find the one you want to open. Using the Open dialog box, you can examine various folders on your PC's hard drive, and on any computer network your PC is connected to, to scour for files to open.

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3

When you find the file, select it.

The file appears highlighted in the dialog box.

4

Click the Open button.

Word opens the highlighted file, carefully lifting it from your PC’s storage system and slapping it down on the screen.

Avoid opening a file on any removable media, such as a digital memory card or an optical disc. Although it's possible, it can lead to headaches later if you remove the media before Word is done with the document. Use Windows to copy the document from the removable media to the PC's hard drive. Then open it in Word.